Article IV

EMPLOYEE PROBATION AND EVALUATION

Section A. New Employees

All Professional Employees employed during their first three consecutive years of employment
at Colby Community College or during their first two consecutive years of employment at Colby
Community College after prior Professional Employment in Kansas higher education shall be deemed
to be in a probationary status. Any contract with any such employee may or may not be renewed during
this probationary period, as the Board shall determine without further liability to either party. The
reasons for the non-renewal shall be left to the discretion of the Board and shall not be subject to
challenge, except that its decision shall not be based on legally impermissible grounds. A Professional
Employee on probationary status shall have no rights based on length of employment at the College
but, during employment, shall be entitled to the same economic benefits that are provided for other
Professional Employees.

Section B. Employee Evaluation Procedures

1. Employees who are within the first three years of service will be evaluated at least twice
each year in accordance with the laws of the State of Kansas. Employees in their fourth
year of service shall be evaluated no later than February 15. Employees with five or more
years of service shall be evaluated at least once every three years.
2. the administrator shall schedule the first evaluation observation of the Professional
Employee each year in advance. Two additional unscheduled evaluation observations may
be held at the option of the administrator.
3. As stated in paragraph one of this Section, the number of evaluations (two per year for the
first three years of service) represents the minimum number of evaluations. The Vice
President of Academic Affairs has the right to authorize more frequent evaluations based
on performance deficiencies discussed in the evaluation conference and evaluation of new
courses/programs, change of teaching methods or delivery, or new fields of study.
4. The administrator shall complete written observation notes for all observations. The
written observation notes will be provided to the Professional Employee within three (3)
working days of the evaluation.
5. Prior to completing the formal evaluation, the administrator shall observe the Professional
Employee for at least one hour.
6. Professional Employees shall be evaluated by the administrator, self, and students. The
administrator shall meet with the Professional Employee for an evaluation conference
within thirty days after receiving the documents of the administrator's evaluation, the selfevaluation, and the students' evaluations.
7. Should the evaluation reveal a performance deficiency, the administrator shall provide
written suggestions for correcting deficits. The Professional Employee and administrator
shall review the written suggestions at the evaluation conference. The recommendations
may include assistance provided by the administrator, action to be taken by the
Professional Employee, and time for future observations. This paragraph shall not restrict
the Board's right to terminate or non-renew a Professional Employee's contract.
8. The Professional Employee may make a written response to the evaluation within two (2)
weeks of the evaluation conference and presentation of the evaluation documents.
9. No evaluation statement shall be based on evidence not directly observed by the
Administrator except information gathered under paragraph 10 in this Article.
10. Student evaluations shall be done after forty (40) percent of the class is complete.
11. The following forms shall be a part of this agreement by inclusion in the appendix:
a. In-Class Instruction Evaluation Form - Exhibit 1
b. On-line Course Review/Instructor Evaluation - Exhibit 2
c. Student Evaluation of Instruction - Exhibit 3
d. Faculty Self-Evaluation - Exhibit 4
e. Non-Teaching Professional Employee Evaluation - Exhibit 5
f. Faculty Performance Evaluation by the Vice President of Academic Affairs - Exhibit 6
g. General Job Description for all instructors - Exhibit 7
h. Overload and Alternative Teaching Methods Pay Schedule- Exhibit 8
i. Salary Schedule – Exhibit 9
j. Seating Cap-Exhibit 10