Student Operational Plan for 2021

The Student Operational Plan, updated January 8, helps detail some of the processes and efforts CCC is making for an environment that is safe and conducive to learning. Please note the most significant changes for the spring semester:

  • Stricter mask mandates (masks are required for entering buildings, classrooms, hallways, and any area that social distancing is not feasible).
  • Random PCR testing (COVID-19 screening) has been implemented with details described within the document.
  • Contact information regarding the Student Health Nurse has been updated.

The document will likely be updated as the semester progresses.


Trojan Family:

The spring 2021 semester is rapidly approaching and Colby Community College (CCC) is excited to have you all back on campus or, on campus for the first time. We are pleased we were able to maintain face-to-face classes during the fall 2020 semester, and in light of all the changes around the world, will continue to take precautions and measures to help keep our campus and the communities we serve safe. This document details some of these operational processes and the efforts we will continue to make to keep everyone safe. Please note as more information becomes available regarding the virus, this document will change in an effort to better serve all of our constituents.

CCC will continue to follow national, state, and local guidelines that will determine our business operations. The following principles will help guide our decisions:

  1. Protect Student Health
  2. Protect the Community
  3. Protect Higher Education
  4. Protect Employee Health
  5. Ensure Access to a High-Quality Education

As of August 10, 2020, all Colby Community College employees/students/visitors were required to wear masks on campus, in areas where social distancing is not feasible. Masks will be required in common areas (i.e. entering buildings, entering classrooms, and in classrooms where social distancing is not possible). In addition, all individuals will be required to wear masks while traveling to and from different areas on campus and within buildings.

Additional Safety Measures in Place at CCC

  • Hand sanitizer in every classroom on campus and throughout various areas of the campus (145 in total)
  • Provided every face-to-face student and employee with at least five washable cloth masks (purchased 11,500 cloth masks)
  • Provided every employee and student four bottles of hand sanitizer
    (purchased over 5,000 bottles of hand sanitizer)
  • Provided sanitizing wipes in every classroom, dorm room (as well as other necessary cleaning supplies), and throughout the campus (CCC ordered 2,700 bottles of wipes/containers, 115,000 total alcohol wipes)
  • Provided disposable masks in every classroom (we currently have approximately 20,000 disposable masks on hand)
  • Ordered numerous plexiglass barriers and placed them throughout the campus
  • More than 400 CDC signs posted throughout the campus that encourage social distancing, proper hygienic techniques, and other information to reduce the possible transmission of the virus
  • Ordered 14 electric-static cleaner dispensers (every custodian will be provided one for their respective buildings)
  • Staggered lunchtimes to reduce the number of students in the cafeteria at the same time
  • Installing contactless, automatic door openings at multiple entrance points across campus
  • Multiple stations available for refilling hand sanitizers across campus (32 gallons placed throughout the campus)
  • Installed social distancing barriers in the dining hall
  • Purchased over 30,000 disposable gloves
  • Identified three areas in town for quarantining (one area on campus, two off campus)
  • Purchased 2,500 individual alcohol sprays to ensure portability
  • Purchased multiple air purifiers to place in classrooms where social distancing was not possible
  • Purchased multiple disinfectants that purportedly kill the Coronavirus
  • Socially distanced classrooms (where applicable)
  • Reduced capacity within the residence halls
  • Reduced physical capacity within classrooms
  • Incorporated hybrid delivery to ensure safe classrooms
  • Incorporated assigned seating within classes to ensure proper contact tracing
  • Six individuals became certified contact tracers on campus
  • Installed contactless water fountains throughout campus
  • Hired a part-time Registered Nurse on campus to see individuals who feel ill or are experiencing symptoms of any kind. (785.460.5502)

Guidelines for Quarantine/Isolation
Due to changing guidelines, students may be required to quarantine/isolate. Colby Community College students will be required quarantine/isolate if they meet the conditions outlined by the Kansas Department of Health and Environment (KDHE). In addition, the College will adhere to the guidelines put forth by Thomas County Health Officials, that under certain conditions are more restrictive than the guidelines set forth by KDHE.

New Quarantine Guidelines for Primary Exposure in the Spring 2021 Semester

  1. The incubation period for COVID-19 is still 2-14 days; this means from the time someone is exposed to the virus it can take anywhere from 2-14 days before the person will start symptoms. Some people will not develop symptoms but will still be able spread the virus to others.
  2. Anyone testing positive to COVID-19 will still be required to isolate for a minimum of 10 days from when their symptoms started. 

There are currently two options for quarantine for those with primary exposure:

  1. Seven-Day Quarantine (for those without symptoms and PCR test completed on or after day 5).
    1. Close contacts without symptoms may be released from quarantine on or after 7 days if they have a negative PCR test on day 5 of the quarantine. Antibody and antigen tests do NOT qualify for release.
    2. Household contacts without symptoms are required to quarantine for a minimum of 7 days from the last contact with the infectious positive person in the household. They need to have a PCR test (antibody and antigen tests do NOT qualify for release) performed on day 5 of the quarantine. Negative results are necessary to be released from quarantine.
    3. Be advised that sometimes PCR tests take longer than 2 days for results and you will need to continue with quarantine until results are received.
  2. Ten-day Quarantine (for those without symptoms and no testing performed).
    1. Close contacts should monitor themselves for symptoms for 10 days from the last exposure to the positive person. If no symptoms develop over the 10-day period, the close contact may be released on day 11 to normal activities but should continue to monitor self for symptoms for three more days.
    2. Household contacts without symptoms are required to quarantine a minimum of 10 days from the last contact with the infectious positive person in the household. If no symptoms develop then the household contact may return to normal activities on day 11.

*Please Note: The last day of exposure to a positive case is considered “Day Zero”. Therefore, the shortened quarantine requires SEVEN FULL DAYS of quarantine. Provided the test is negative, and isolated person remains symptom-free, they can be removed from quarantine after seven full days, which is on Day 8. If Testing Results are pending, an individual must wait until they receive the results.

Information for those living in Residence Halls/Dorms 
Colby Community College continues to work closely with local health authorities on best practices for students living in the dorms. Please do your best to adhere to all guidelines.

  • Any on-campus resident who may have been in close contact with a confirmed case of COVID-19 should follow instructions provided by local public health officials, including possible temporary relocation to alternate housing for self-quarantine and monitoring for symptoms.
  • If a student is relocated to quarantine, meals will be delivered, and the student should be familiar with the Isolation Rules listed above.
  • If a student is contacted, they receive mail or packages during this time, they need to contact the Director of Residence Life at (785) 460-5552 and Dr. Franklin will deliver the items.
  • If a student develops symptoms of COVID-19 while residing in the residence halls, the student must contact the Vice President of Student Affairs (785-460-5490) or the Student Health Nurse (785.460.5502) and the Thomas County Health Department (785-460-4596) immediately. Students will be asked to return to their homes/residence hall to self-isolate, if possible. They should also contact the CCC Tele-Health Line at (785) 405-0501 to determine testing availability.
  • Quarantined students will be located in Embree Hall or off-campus housing as arranged. If quarantined on campus for positive testing, the student will not be allowed to leave the designated room under any circumstances. Meals will be delivered. All students in quarantine/isolation will be assigned a medical and mental health professional who will monitor the student through phone calls, emails, etc. The CCC President, Vice President of Academic Affairs, and Vice President of Student Affairs will work to ensure students' educational needs are accommodated.
  • Students are not permitted to enter other student's living areas/rooms nor are other students allowed into the quarantine/isolation room. Additionally, students cannot gather in commons areas or be within 6 feet of anyone under any circumstances and are not to spend more than 10 minutes with any individual. If a student who has been quarantined/isolated must leave their room for any reason, they are required to wear a mask at all times. Failure to comply could result in dismissal from the institution.
  • Any student placed in a quarantine room will bring what they need to live comfortably. Refrigerators and microwaves are in each of the rooms. A link to FAQs is found on the CCC website at https://www.colbycc.edu/student-life/housing/res-life-faqs/index.html Students need to be prepared for a quarantining period (please bring personal artifacts, toiletries, bedding, necessary school supplies, etc.) CCC personnel will assist with food to avoid students from visiting area businesses/stores.
  • Students may utilize the college washing machines and dryers if in quarantine for primary contact only, but need to schedule a time with Residence Life to ensure others are not in there with you. Students will be encouraged to wear a mask and gloves while in the laundry facility. Additionally, when finished, students will need to wipe down all machines with the provided disinfectant spray/sanitary wipes (provided by CCC).

Testing Protocols

The College observes the following free, non-invasive testing protocols (Polymerase Chain Reaction (PCR), saliva test) to ensure campus and community safety:

  • The College will allow up to five employees to volunteer on a weekly basis to test. After an employee has volunteered, they will be entered into a testing pool, and will be randomly selected each week. If an employee elects to not participate after being selected, they are not required to submit to a test, and if applicable, a new employee will be selected in their place. Employees can request to have their name removed from the voluntary pool at any time.
  • All students living in the residence halls will be required to test at the being beginning the spring 2021. Students will be tested in blocks based on room assignments January 15, 19, and 20.
  • General campus student (approximately 2.5% of the total population) is defined as a student that is not a student-athlete, does not live in the dorms, and is not enrolled in a specialty program will be randomly screened on a weekly basis, resulting in approximately 10 student tests per week.
  • Residential hall students (approximately 2.5%) will be randomly screened on a weekly basis, resulting in approximately 10 student tests per week.
  • Specialty program students (approximately 10%) will be randomly screened on a weekly basis. A specialty program is defined as the Associate Degree Nursing, Dental Hygiene, Practical Nursing (Colby and Norton), Physical Therapist Assistant, and Veterinary Nursing program. Each program will test two individuals per week.
  • Special program students will have the entire program screened up to four times per semester based on clinical dates (approximately 65 students each time).
  • Student-athletes (10% of the total population) will be randomly tested on a weekly basis utilizing a saliva-based Polymerase Chain Reaction (PCR). Please see the detailed plan for the breakdown per sport or activity.
    • Band-one student per week
    • Baseball-three student-athletes per week
    • Cheer/Dance-one student-athlete per week
    • Equestrian-one individual per week
    • Livestock Judging-one individual per week
    • Men’s Basketball-two student-athletes per week
    • Men’s Cross Country-one student athlete per week
    • Men’s Track-one student-athlete per week
    • Softball-two players per week
    • Vocal-one student per week
    • Women’s Basketball-two student-athletes per week
    • Women’s Track-one student-athlete per week
    • Women’s Cross Country-one student-athlete per week
    • Wrestling-two student-athletes per week

Tests will be administered by the Colby Community College Student Health Nurse before 12:00 p.m. (noon) every Wednesday in the Student Health Area (Student Union).

Individuals will be notified if they have been selected to test via the Healthy Rosters application and/or phone, email, or text message.

Test results will be disseminated via phone, email, or text messages by the College’s Certified Contact Tracers.

If a student elects to not participate in the random/non-invasive screening they will be treated as presumed positive and be required to quarantine for 14 days, per the KDHE guidelines.

While an individual awaits the results of their test they are not required to quarantine unless notified otherwise (unless an individual exhibits symptom, has been a primary-contact to a positive) as they are expected to be a presumed negative.

Residence Life/Dorms

  • Visitors from outside of the campus are strongly discouraged, students are required to notify the Director of Residence Life to make this request.
  • All students will be provided masks and gloves by CCC.
  • Sanitizing wipes and sprays will be put in each bathroom for students to clean on a more regular basis as they wish.
  • Do not congregate in dorm rooms. Social distancing is encouraged at all times. The commons areas may be used with proper distancing.

Screening Assessment (Healthy Rosters)
Colby Community College utilizes Healthy Rosters, a text message notification system to provide daily screening assessment for students and employees who physically are on campus or attend face-to-face courses.

Students and employees are required to utilize this feature every week day during the academic year. This service is being incorporated to provide an early alert to ensure student and employee safety. If an individual elects to not complete the survey they may not be permitted on campus.

Anyone who is experiencing any of the symptoms listed will be contacted by a representative from CCC to determine the student’s next steps.

*Students who refuse to follow guidelines of social distancing and self-isolation may be asked to leave campus. CCC strives to maintain the health and safety of all students, staff, and employees. The College can only accomplish this if every individual does their respective part.

Food Services
Colby Community College is working closely with Consolidated Management and the Thomas County Health Department in order to ensure continuity of service, maintained safety for all, and industry standards are met when it comes to serving students at mealtimes.

  • Students are required to wear a mask in line and physically have their student ID for scanning.
  • Students will be required to maintain social distancing with no more than four (4) students per table. Please do not adjust tables/chairs or move them together.
  • Students are expected to scan the QR Code of the seat they sit in at each meal.
  • Students will be asked to eat at alternating times based on their class schedules.
  • Grab and go options will continue to be available to all patrons of the cafeteria.
  • Self-service stations (i.e., salad bar and ice cream bar) will be served by Consolidated Management Staff.
  • The Cafeteria has dividers in place throughout the dining hall, these are required to remain in place.
  • Students will not be allowed to use their own cups at the fountain machines.
  • Any seconds/refills will require new plates and cups.

Classroom Protocol/Information
Colby Community College is diligently working to provide students a safe environment in which to learn. Please read the following information and guidelines carefully.

  • Students, faculty, and staff are required to wear masks any time they are not able to socially distance. Cloth face masks will be provided to all CCC students.
  • When students, faculty, or staff are traveling between classes, in common spaces, going into or out of a classroom, or between buildings they are required to wear a mask.
  • Physical/social distancing must be maintained to the best of the student's ability in the classroom and hallways.
  • Sanitizing wipes are available in each classroom. Students need to clean desks and seats before sitting down to begin class.
  • Bathrooms in buildings will be cleaned and sanitized daily, as well as doorknobs/handles. Additionally, each evening an electro-static cleaner will be used throughout each building in order to clean the air.
  • If a student develops symptoms, the student must stay home.
    • A student may return to campus only after being symptom-free (without any medication) for at least 72 hours or produce a negative COVID-19 test.
    • The Vice President of Academic Affairs and Vice President of Student Affairs will work with faculty to ensure your academic needs are being met during this time.

Isolation/Quarantine Measures
Colby Community College shall take the following steps to ensure that if a student, staff, or faculty member develops or reports primary COVID-19 symptoms while on campus:

  • The person should immediately return to their place of residence or isolate in a designated isolation area until they can safely return to their residence or be transported to a health care facility. Students living on campus will be relocated to a designated isolation/quarantine area, with staff support and symptom monitoring by a health professional wearing appropriate personal protective equipment (PPE).
  • The person should seek medical care and COVID-19 testing from their regular health care provider or through the local public health authority (785-460-4596). Students should follow instructions from their local public health authority regarding isolation.
  • If the person has a positive COVID-19 viral (PCR) test, they should remain at their place of residence for at least 10 days after illness onset and 72 hours after a fever (if present) is gone, without the use of fever-reducing medicine, and other symptoms are improving.
  • A person with a negative viral test (and if they have multiple tests, all tests are negative) should remain at their place of residence until 72 hours after a fever (if present) is gone, without the use of fever-reducing medicine, and other symptoms are improving.
  • If the person does not undergo COVID-19 testing, the person should remain at their place of residence until 72 hours after fever (if present) is gone, without the use of fever-reducing medicine, and other symptoms are improving.
  • Any faculty, staff, or student known to have been exposed to COVID-19 should follow the newly adopted CDC and KDHE Quarantine Guidelines found here:
  • Faculty and staff should work with a supervisor to establish a remote working schedule.
  • Vice President of Student Affairs will work with all students (on-campus or off-campus residents) to ensure needs are met for coursework and health
Positive COVID-19 Tests
If an employee or student tests positive for COVID-19, the College will cooperate with local health officials in their contact tracing efforts.
  • CCC provides an active tracker on the institution’s website that details the number of positive cases on campus and in Thomas County. This link is reviewed and updated daily.
  • Students who are aware that they have tested positive must notify Vice President Nolan (785-460-5490, nikol.nolan@colbycc.edu). Employees who are aware that they have tested positive must contact Human Resource Director Kayla Kennedy (785-460-5406, hr@colbycc.edu) or President Carter (785-460-5400, seth.carter@colbycc.edu). For disinfecting assistance, please call 785-460-5400.
  • All employees and students who have received a positive COVID-19 laboratory test must have completed the mandatory 10-day quarantine period before returning to campus and produce the documentation from local health authorities that ensure they have received the proper clearance before returning to the classroom.
  • If a student suspects another student may be positive for COVID-19, they may report their concern, anonymously, to Vice President Nolan (785-460-5490, nikol.nolan@colbycc.edu). If a student appears symptomatic, the College will strongly encourage the student to speak with local health authorities.

Summary of COVID-19 Specific Practices

  • Contact tracing will be conducted for close contacts (any individual within 6 feet of an infected person for at least 10 minutes) of laboratory-confirmed or probable COVID-19 patients. This is in compliance with KDHE guidelines.
  • Remote communications for the purposes of case investigation and contact tracing should be prioritized; in-person communication may be considered only after remote options have been exhausted.
  • Testing is recommended for all close contacts of confirmed or probable COVID-19 patients should they exhibit symptoms.
  • Those contacts who test positive (symptomatic or asymptomatic) should be managed as a confirmed COVID-19 case.
  • Asymptomatic contacts testing negative should self-quarantine for 14 days from their last exposure (i.e., a close encounter with confirmed or probable COVID-19 case).
  • If testing is not available, symptomatic close contacts should self-isolate and be managed as a probable COVID-19 case.
  • If testing is not available, asymptomatic close contacts should self-quarantine and be monitored for 14 days after their last exposure, with linkage to clinical care for those who develop symptoms.

Classroom Etiquette
In order to help control the mitigation and potential spread of COVID-19, all students will have assigned seats for the fall 2020 semester. This is done in an effort to help control potential exposure and ensure safety.

Students are asked to wipe down their space prior to sitting down and again before they leave the classroom. Alcohol wipes have been provided in each classroom.

Students must maintain a distance of 6 feet, where applicable/able. According to the Centers for Disease Control, an individual with exposure to someone who has tested positive for COVID-19, within a 6-foot boundary, for longer than 10 minutes, is required to quarantine for 14 days. These are the guidelines that Colby Community College has also implemented.

Confirmed Exposures

  • Students who were exposed to laboratory-confirmed COVID-19 positive individuals are expected to notify Student Health Nurse Chrissy Summers (785-460-5502, chrissy.summers@colbycc.edu), or Vice President Nolan (785-460-5490, nikol.nolan@colbycc.edu) and to follow all directions provided by the Thomas County Health Department. In the event of an exposure, employees and students may be required to remain away from College property and from campus events until approved for return by the Thomas County Health Department.
  • Employees who were exposed to laboratory-confirmed COVID-19 positive individuals are expected to notify Human Resource Director Kennedy (785-460-5406, hr@colbycc.edu) or President Carter (785-460-5400, seth.carter@colbycc.edu) and to follow all directions provided by the Thomas County Health Department (785-460-4596). In the event of an exposure, employees and students may be required to remain away from College property and from campus events until approved for return by the Thomas County Health Department (785-460-4596).
  • In the event Colby Community College experiences a dramatic increase in cases , CCC will activate the remote learning/remote working plan for 10-days to allow for proper cleaning and reduce exposure. CCC will work in conjunction with the Thomas County Health Department to make this decision. The Norton Annex campus will be monitored separately as it is located in a different county.

Hand Hygiene and Respiratory Etiquette
These are infection prevention measures designed to limit the transmission of respiratory pathogens spread by droplet or airborne routes. Students, faculty, and staff should understand the importance of hand hygiene and respiratory etiquette. Hand hygiene signs will be placed at building entrances and other high touch areas, and respiratory etiquette signs will be placed at campus entrances and strategic spots in buildings.

  • Hand hygiene means washing with soap and water for 20 seconds or using an alcohol-based hand sanitizer with 60-95% alcohol.
  • Respiratory etiquette means covering coughs and sneezes, especially when not wearing a mask. Tissues should be disposed of, and hands washed or sanitized immediately.
  • Hand hygiene stations with alcohol-based hand sanitizer are at all campus entrances and classrooms that will be in use. Hand hygiene signage will be placed at each station. Signage in each room will instruct students to use hand sanitizer on entry and exit.

Facility Access, Disinfecting, and Signage
CCC is implementing the following measures in an effort to encourage social distancing and to avoid COVID-19 transmission. In implementing these measures, CCC remains committed to compliance with all applicable building codes, laws, and necessary security measures.

  • The College will provide increased cleaning and sanitizing of frequently used facilities and common areas, including restrooms, classrooms, and other high-traffic spaces with the use of approved cleaners that meet CDC guidelines for disinfecting COVID-19
  • In some areas, the furniture will be removed or rearranged to reduce public touch points.
  • Signs will be posted at multiple locations and entry points around campus. Signs will be posted that outline campus protocols on social distancing, physical contact, wearing of masks, and other requirements. Signage at entrances will
    warn against entry for anyone answering "Yes" to any of the following within the previous 10 days:
    • Flu-like or COVID-19 symptoms (cough, shortness of breath, fever, sore throat, muscle aches, loss of sense of smell or taste, or gastrointestinal issues)
    • Close contact with symptomatic family member(s) or other person(s) exhibiting symptoms
    • Tested positive for COVID-19
    • Exposure to someone who has tested positive
    • Been advised to self-quarantine by a healthcare provider

Shared Computer Spaces

  • Cleaning will be enhanced, and disinfectant wipes for use before and after the use of equipment/resources.
  • Maximum occupancies for conference rooms will be reduced, and signs will be posted indicating the maximum number of people permitted in each conference room unless due to size, the room will be closed.

Travel

CCC is not allowing most non-essential travel until further notice. Essential travel will be determined by the supervising Vice President or President.

When students travel on behalf of the campus, they are required to wear a mask in the vehicle and upon arrival, where applicable.

Public Health Disclosures

  • Colby Community College will share minimal personal information with the Thomas County Health Department in the event a student may have come in close contact (within six feet for more than 10 minutes) with a person or person(s) that have tested positive for COVID-19.
  • Colby Community College contact tracing efforts and jurisdiction end with the College. Contact tracing efforts will not extend beyond the College.
  • Minimal Personal Information as follows:  Name and telephone number.
  • A student may choose to opt-out if the student does not wish to have the minimal personal information shared.  To opt out, a student must contact the Vice President of Student Affairs and state they wish to opt out of public health disclosures.

Despite some very challenging circumstances in the fall of 2020, the College is very grateful of everyone’s continued to effort to the keep the community and campus safe. Please remember safety is everyone’s responsibility and we continue to appreciate the efforts everyone is making. The College fully understands some of these circumstances and requests are cumbersome; however, these efforts are necessary. We look forward to a wonderful semester. We look forward to a wonderful semester.

Respectfully,

President Carter's Signature
Seth Macon Carter
President, Colby Community College