CARES Act Report

45-Day Report

The Coronavirus Aid, Relief, and Economic Security (CARES Act) was signed into law on March 27, 2020, to make education stabilization money available through the Higher Education Emergency Relief Fund (HEERF).

In accordance with regulations set forth by the United States Department of Education and compliance with Section 18004(e) of the CARES Act, Colby Community College is providing the following 30-day Fund Report.

  1. On May 11, 2020, Colby Community College signed and returned the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.

  2. Colby Community College received $234,724.50 from the US Department of Education to award to students.

  3. To date, Colby Community College has awarded $235,500 with an additional $4,100 pending disbursement.

  4. Based on Section 484 in Title IV of the Higher Education Act of 1965 and the guidelines from the US Department of Education, as well as the requirements set forth by Colby Community College, 183 students were eligible at the time of distribution to receive Emergency Financial Aid Grants under section 18004(a)(1) of the CARES Act.

  5. To date, 183 students of Colby Community College have received funds.

  6. On April 27, 2020, Colby Community College published an application for students to complete to receive Emergency Financial Aid Grants under Section 18004(a)(1) of the CARES Act. The guidelines set forth by Colby Community College were as follows: 

    To be eligible for this grant, students must be enrolled in one or more CCC Spring 2020 course(s) and be eligible to participate in the Title IV program of the Higher Education Act.  The following students are NOT eligible for this grant:

    High School Students
    International Students
    Non-US Citizens
    Those who were taking classes 100% on-line prior to March 16, 2020

  7. One hundred thirty applications were received, of which 110 were eligible based on Section 484 in Title IV of the Higher Education Act of 1965 and the guidelines from the US Department of Education. Colby Community College then ran reports based on Estimated Family Contribution (EFC) as well as reports of students who were taking classes in a face-to-face modality prior to March 16, 2020, when all courses at CCC were moved to an exclusively on-line modality.  Based on EFC and full-time/part-time status, Colby Community College created a tiered funding chart.  Each student who was eligible based on the criterion established based on EFC and/or through their application was awarded funds prior to June 1, 2020.

  8. Students received an email regarding their ability to apply for the funds and the information was posted on the college website. Frequently asked questions for general information was at The application was published on April 27, 2020, and closed on May 15, 2020.


As of July 1, 2020, 187 students had been awarded and distributed $239,600 in CARES Act Emergency financial assistance for students.

As of August 1, 2020, the following information is still accurate and true:

TOTAL CARES Act monies received by Colby Community College $469,449
TOTAL CARES Act monies (50%) to be directed to students $234,725.50
TOTAL Institutional funds for student financial relief assistance $4,875.50
TOTAL students receiving financial relief assistance 187

As of October 1, 2020, there were no changes to the previous report.

President's Authorization Statement

I affirm Colby Community College has signed and returned the CARES Act certification and agreement form and is providing the mandated 50% of emergency financial aid grants to our students until funds are exhausted.

President Carter's Signature
Dr. Seth Macon Carter
CCC President