Article XIII

COMPENSATION AND FRINGE BENEFITS

Section A. Salary and Wages

1. If a regular part-time Professional Employee has a class or classes less than the threshold
set by Administration, the Administration, representing the Board, may cancel the course.
The administration will assign the Professional Employee other duties.
2. Each Professional Employee may voluntarily authorize the business office to deduct in
equal monthly installments an amount of money to contribute to the Colby Community
College Endowment Scholarship fund. It is further agreed that the IRC Section 125
Cafeteria Salary Reduction Plan form be revised to provide for withholding in equal
monthly payments. The Professional Employee will make written authorization of said
deductions on the form provided for authorizing other lawful deductions and submit to the
business office on or before September 1st of each respective school year or within thirty
(30) calendar days of employment, whichever occurs later.
Professional Employees will be placed on the salary schedule (Exhibit 9) according to their work
experience and educational background.
3. Minimum qualifications for initial placement on the salary schedule:
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a. Degreed and Non-degreed Professional Employee Placement: The Administration will
determine the amount of teaching and/or related field experience and academic
qualification of New Professional Employees to be acknowledged for placement on the
salary schedule. A newly hired Professional Employee will be placed on the Salary
Schedule within three (3) vertical steps up or three (3) vertical steps down of a
currently employed Professional Employee with like educational and experience
qualifications. Ordinarily, a newly hired Professional Employee will not be placed at a
salary level higher than the salary level of an existing Professional Employee with like
educational and experience qualifications. Once a new Professional Employee has been
placed on the salary schedule, they shall meet the same requirements and advance on
the salary schedule with other Professional Employees. Regular part-time Professional
Employees will be placed at sixty percent (60%) of the base salary.
4. Should a Fair Market Value Factor be applied to hire a new instructor, the president of the
Faculty Alliance shall be informed, and the salaries of current Professional Employees in
that department shall be reviewed using the same criteria. If that review increases the
current Professional Employee’s salary, that Professional Employee shall be placed
accordingly, both in terms of salary schedule placement and Fair Market Value factor.
5. In exceptional cases, the President, upon recommendation of the appropriate administrator,
may consider criteria in addition to academic qualifications and work experience when
placing a new professional employee on the Salary Schedule. The criteria for determining an
“exceptional case” shall be clearly defined, consistent and shall include the following:
a. Exceptional qualifications on the part of the newly hired Professional Employee:
b. Length of time the position has remained unfilled – typically one semester:
c. Number of offers made but declined:
d. No satisfactory candidate for the position identified within the region (“region” is
defined as the state of Kansas and any state immediately adjacent to the state of
Kansas.):
e. Significant disparity between the position and entry-level salaries in business and
industry within the region:
f. Significant disparity between the position and entry-level salaries for like positions at
peer educational institutions:
6. Salary Schedule Adjustment for completion of a higher degree are as follows:
a. The Board agrees to adjust the salary of any Professional Employee who has followed
proper procedures and has been approved for salary adjustment upon completion of a
higher degree the semester immediately following completion of said degree. The
degree will be one granted by accredited institutions of higher education.
b. The amount of salary adjustment is to be equal to the amount needed to bring the
Professional Employee’s salary to the appropriate step on the salary schedule of a firstyear employee, plus an additional vertical step for each one (1) year of professional
employment at the college, not to exceed three (3) vertical steps.
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7. Salary Schedule Adjustment for Colby Community College Professional Employees
a. Regular part-time Professional Employees will be credited for years of teaching at
Colby Community College (60%) of their step on the salary schedule. A half-step
increase will be granted each year.
b. If the institution increases the base of the salary schedule, employees above the salary
schedule will receive half of the base increase.
8. Movement on Salary Schedule
a. Movement on the salary schedule is contingent on annual Board approval. Salary
schedule movement is negotiated annually, regardless of multi-year contracts.

 

Section B. IRC Section 125 Cafeteria Salary Reduction Plan

1. The Board of Trustees has established a salary reduction plan whereby full-time and parttime employees may reduce their salaries by an amount necessary to purchase selected nontaxable fringe benefits. These benefits, which are hereinafter referred to as the plan, may
include: (1) medical insurance; (2) cancer insurance; (3) disability income; (4) dependent
care; and (5) medical expense reimbursement.
2. The coverage, deductibles, and co-payments of the benefits listed in the Section 125 Benefit
Plan shall be jointly determined through negotiations. The Board of Trustees shall select the
providers of the benefits listed in the Section 125 Benefit Plan, provided that the coverage,
deductibles, and co-payments are equal to that determined through the negotiation process.
3. The parties shall use the assistance of a committee to ascertain whether there is a need to
change any coverage, deductible, and/or co-payment of any benefit listed in the Section 125
Benefit Plan. The committee shall be composed of three (3) persons selected by the Alliance
and three (3) persons selected by the Board. All persons shall be users of the insurance.
The duties of the Committee are as follows: (Revised September 2018)
1. Annually review the benefits insurance carriers offer under the salary
reduction plan.
2. Annually review the insurance needs to include coverage, deductibles, and
co-payments.
4. Annual enrollment in the IRC Section 125 Plan shall be completed by October 31st of each
plan year. The Employee has thirty (30) calendar days to complete enrollment. A
Professional Employee's participation regarding changes to plan elections or termination of
the plan is governed by the Colby Community College Cafeteria Plan, as amended. In
addition, a Professional Employee may change their benefit plan upon becoming eligible for
Medicare benefits. Updated September 2018
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5. Upon resignation or discharge of a full-time Professional Employee during the performance
of said employee's contract, the plan, as elected by the employee, shall cease effective date
of termination, with exceptions to the provisions under COBRA.
6. A full-time Professional Employee who terminates or retires effective the end of a school
year will maintain the plan's terms until the end of said Professional Employee's contract
term. A full-time Professional Employee retiring effective the end of the school term shall
be allowed participation in the plan according to insurance carriers and state and federal
regulations; however, the participation shall be at the Professional Employee's total expense
and subject to approval or terms of the applicable insurance company or companies.5.5

 

Section C. Travel Expenses

The Board will pay for all approved expenses incurred during College related travel. If fees are
not charged on a college credit card, the Board will reimburse all college-related out-of-pocket
expenses (i.e., hotel, food, gas) within thirty (30) days after receipt of approved paperwork. When
travel by private automobile is authorized, mileage will be reimbursed at the current state mileage rate.

 

Section D. Tuition Grants

Employees, dependents of all full-time employees, and full-time employees of any food service
firm located on the college campus may enroll in college credit courses without payment of tuition and
student fees. (Dependent grant does not cover course fees). These tuition grants do not apply to noncredit workshops, seminars, EduKan, or symposium offerings. Approval by the supervisor must be
given to the employee before class(es) may be taken during working hours. Time spent attending
classes and working on assignments must be off-the-clock or taken as vacation time. Employee
dependents are defined according to the rules of the Internal Revenue Service. (Revised September
2018)

 

Section E. Liability Insurance

The Board of Trustees furnishes liability insurance to Professional Employees during their
participation in college-related functions. Legal action against an employee resulting from the
execution of assigned duties shall be defended under the coverage provided by the College. Each
employee is covered up to two million dollars by an umbrella policy and the base insurance coverage
provided in the current Board policy.
Section F. Admission to College Activities
Professional Employees and their dependents shall be admitted to using the College swimming
pool during regularly scheduled public swim hours without charge. In addition, Professional
Employees and their dependents shall be admitted without charge to all College-sponsored activities
except events sponsored by an outside agency such as the Alumni, WPAA, Ambassadors, Student
Union Board, NJCAA, or any other activity that includes an additional food service charge.
Section G. Early Retirement
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Professional Employees hired and under contract before July 1, 2017, may retire from
employment with the college at the end of any academic semester in which they meet the eligibility
requirements for early retirement. Early retirement is strictly voluntary, and no Professional Employee
shall be required to take early retirement before age 70.
1. An employee is eligible for early retirement if the employee:
a. Is currently a Professional Employee of the College; and
b. is not less than age 59 or meets the KPERS provision for early retirement; and
c. has 15 years of employment at the College immediately before the request for early
retirement; and
d. a majority of the 15 years of service shall have been full-time service.
2. An employee desiring to take early retirement must submit their request in writing on or
before the first day of the employee's last semester of service. This letter shall be submitted
to the College President or their designee. The Board may waive this provision if the
employee's health dictates such consideration.
3. The employee who has met the qualifications listed above and has submitted a valid
application shall be entitled to the following benefits:
a. The retiree shall receive the individual employee insurance benefits provided in the
current Master Agreement until they qualify for Medicare benefits.
b. The retiree may, at their option, purchase additional coverage for family members who
qualify for such benefits under the provisions of the current Master Agreement.
c. The following payments shall be made on or before June 30th of each year as follows:
15% of the employee's highest salary shall be paid to the employee during the first
year of retirement.
12% of the employee's highest salary shall be paid to the employee during the
second year of retirement.
10% of the employee's highest salary shall be paid to the employee during the
third year of retirement.
10% of the employee's highest salary shall be paid to the employee during the
fourth year of retirement.
8% of the employee's highest salary shall be paid to the employee during the fifth
year of retirement.
This schedule shall terminate when the employee becomes Medicare eligible or after five years from the
date of retirement, whichever first occurs.
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4. The first payment described in paragraph 3. c in this Section shall be paid by the College to
the extent allowed by law into a Governmental Employees Final Pay Plan under Internal
Revenue Code Section 401(a) to an account designated for the retiring Professional
Employee. The Retiree will designate the entity to administer the Governmental Employees'
Final Pay Plan. Additionally, the second, third, fourth, and fifth payments described in
paragraph 3. c in this Section, to the extent the employee is eligible to receive these
payments, shall be paid by the College into an Internal Revenue Code Section 403b account
established and designated by the retiring employee.
5. Upon retiring (retirement shall be defined according to KPERS limitations in K.S.A. 74-
4937(1): currently at age 62 with the completion of 10 years of credited service or the
faculty member having the total of the number of years of credited service and the number
of years of attained age equal to or more than 85), those who were Professional Employees
and their spouses and dependents shall be admitted to the use of the College swimming pool
during regularly scheduled public swim hours without charge. In addition, they shall receive
a lifetime pass to all College-sponsored activities except the lecture series and events
sponsored by an outside agency such as the Alumni Association, WPAA, Ambassadors,
Student Union Board, NJCAA, or any other activity, including an additional food charge.
6. Retirees with at least ten (10) years of experience at CCC and their dependents shall be
Granted tuition waiver for any classes they enroll in at the College.
Section H. Benefits to Dependents of Deceased or Permanently Disabled Professional Employees
Upon the death or permanent disability of a Professional Employee, the dependents of the
Employee shall receive tuition grants as defined by Section D of Article XIII.
Section I. Wellness Program Benefits
A Professional Employee wishing to participate in the Annual Health Fair sponsored or cosponsored by CCC shall have $25 in fees for the Fair paid by the Board of Trustees.
Section J. Salary Adjustment
The Board agrees to adjust the salary of any Professional Employee who has followed proper
procedures and has been approved for salary adjustment upon completion of a higher degree the semester
immediately following completion of said degree. All Professional Employees who begin work on a
higher degree and can show evidence of actively pursuing a said degree by (a) completing six hours per
year of coursework or (b) working on a thesis or dissertation will be considered to have followed proper
procedures and remain approved for a salary adjustment. The degree will be granted by an institution of
higher learning identified in the CHEA Database of Institutions and Programs Accredited by Recognized
U.S. Accrediting Organizations.
Section K. Fringe Benefits
1. For the 2021-2022 school year, the Board will pay for each KPERS-eligible Professional
Employee enrolled in the CCC medical insurance plan a monetary percentage equal to the
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Employer contribution monthly composite rates applicable to the employee’s coverage of
full-time or part-time designation described in the State of Kansas Non-State medical
insurance plan for fiscal year 2022. [Revised September 2018; July 2019 as provided in
paragraph 3.b. in Section G. of this Article, if an employee, who meets the qualifications
described in Section G. for early retirement and has submitted a valid application, desires to
purchase coverage for their family member(s) who qualified for such benefits, the employee
when they become a retiree may do so at their expense.
2. Newly contracted KPERS-eligible Professional Employees shall notify the Human
Resources Director of their choices within thirty (30) calendar days or during
open enrollment. (Revised September 2018).