scholarship policy

Policy for Institutional Scholarships

  • In order to qualify for scholarships students must attend CCC 12 or more hours per semester and meet all requirements specific to the scholarship opportunity. 
  • All scholarships are applied to Fall and Spring billing terms only. Scholarship monies are not applicable to summer courses unless specifically notated in the scholarship description.  
  • Students are able to apply for and accept as many scholarships as they qualify for, however, institutional scholarship monies can not exceed the students direct costs at Colby Community College. Excess Institutional Scholarship dollars will not result in a credit balance. 
  • Scholarships are NOT auto renewed unless specifically notated in the scholarship description.
  • All scholarship monies are at the discretion of the awarder.  These funds can be revoked or prorated at any time based on the scholarships qualifying indicators.
    • Performance Based scholarships - Recipients must meet performance and participation standards set forth by the awarder.
      • Please review Performance Based Scholarship Requirements for more detailed information.
    • Merit Based Scholarships -  Recipients must possess and maintain required cumulative GPA or other academic indicators set forth by the awarder.
  • Based on Title IV regulations scholarship totals exceeding the cost of attendance may result in a reduced offer for student loan(s) and/or institutional scholarship(s).

Definition of Scholarship Terms

  • Institutional Scholarships
    • These are scholarships offered and awarded by employees of Colby Community College
      • This includes: Athletics, Academic, Leadership, Field of Study, Co-Curricular, and Campus Visit scholarship categories. 
      • Students are only eligible to receive 1 institutional leadership scholarship (Effective starting 2021-2022 Academic Year). 
  • Foundation Scholarships
    • These are scholarships offered and awarded by Colby Community College Endowment Foundation and their board.
  • External Scholarships
    • These scholarships are awarded to students by organizations outside of Colby Community College. 
    • Outside scholarships count as a financial aid resource and must be added to a student's financial aid award. The Office of Financial Aid first applies the outside scholarship to a student's unmet need that is not already covered by financial aid. In some cases, loans not based on financial need may be reduced (private loans, Federal Unsubsidized Loan, Federal PLUS Loan) in order to accommodate the addition of an outside scholarship. If the student's need is already met by need-based aid, then that aid is replaced with the outside scholarship. Need-based loans are first replaced. 

Definition of  Financial Aid Terms

  • Direct Costs:
    • Tuition and Fees
    • Room and Board (if living on campus)
    • Books and Supplies (if purchased from the bookstore from the student’s financial aid account)
      • Students who do not purchase books prior to the posted financial aid deadline each semester may have their institutional scholarship (IS) amount reduced at that time, if IS exceeds the amount required to meet direct costs. 
    • The tuition and fee estimate for full time students is based on the average amount of credit hours enrolled per semester. This amount varies based on the student’s residency status (Kansas, Regional, or Out-of-State) and program. 
  • Indirect Cost
    • Indirect costs are estimated expenses that may be incurred by the student. These expenses are not paid to the college. Examples of indirect costs are transportation, room and board for off campus students, and books and supplies that aren’t billed directly to the student from the college. 
  • Cost of Attendance
    • The cost of attendance (COA) is not the bill that you may get from your college; it is the total amount it will cost you to go to college each year. The COA includes tuition and fees; on-campus room and board (or a housing and food allowance for off-campus students); and allowances for books, supplies, transportation, loan fees, and, if applicable, dependent care. It can also include other expenses like an allowance for the rental or purchase of a personal computer, costs related to a disability, or costs for eligible study-abroad programs.