Students

Institution Refund Policy

Refund Policy

The college may refund a portion of Tuition, Fees and Institutional Room and Board to students who withdraw from school during the term in which they are enrolled. Students must complete the Official Withdrawal Form within the designated refund period in order to receive a refund of money paid to the college from personal sources. If all or parts of educational costs are paid by Federal Title IV Student Aid funds, a return of funds will be made to the federal sources according to the Return of Title IV Funds Policy, whether the withdrawal is official or not. The Official Withdrawal Form must be returned to the Registrar within two weeks of the date the form is initiated.

All student refunds will be processed electronically and deposited into the student's financial institution on file. The application to complete this process is available at the Student Accounts Office in the Student Union. 

Regular Enrollment: Official Withdrawal

Students may be eligible for refund upon filing a complete Change of Schedule Form in the Registrar’s Office within the refund periods outlined below. Online change of schedule or a paper form MUST be submitted to the Registrar’s Office for refund. Non-attendance of class does not warrant an official drop, and the student will be financially responsible for the classes.

If the college cancels a class, enrolled students will receive a full refund of tuition and fees for that class regardless of the date. If a student withdraws from a class after the refund period and simultaneously adds a class, no refund will be given for the withdrawn (dropped) class. Full tuition and fees will be charged for the added class. Exceptions are made for change of section and/or level changes, at the discretion of the Registrar and Student Accounts offices.

  • 100% Refunds No refund of tuition and/or fees is given after stated date and the student is responsible for the total tuition and fees incurred.
  • 9-16 Week Classes (listed as full-semester classes) - 100% of tuition and fees will be refunded for withdrawal submitted prior to the end of the 5th instructional day of the semester.
  • 5-8 Week Classes - 100% of tuition and fees will be refunded for withdrawal submitted prior to the end of the 5th instructional day of the semester.
  • 2-4 Week Classes - 100% of tuition and fees will be refunded for withdrawal submitted prior to the end of the 5th instructional day of the semester.
  • Classes less than two weeks (including weekend classes and seminars) - 100% of tuition and fees will be refunded for withdrawal prior to the start of the class.
  • EduKan Classes – Please refer to www.edukan.org for deadlines.

Outreach Enrollment: Official Withdrawal

  • 100% of Tuition and Fees will be refunded by the college for withdrawal before the day of session three for a full semester class.
  • No Refund is available for withdrawal from classes which have duration of from one to six days after the class begins.
  • Institutional room and board charges will be calculated according to the terms of the housing contract. 

Definitions:

  • Official Withdrawal: A written notification to the Registrar of total and complete withdrawal from all classes. The Official Withdrawal form must be complete with signatures from each person involved and presented to the Registrar's Office.
  • Change of Schedule: A written notification to the Registrar of an addition (ADD) or withdrawal (DROP) from a class or classes. The Change of Schedule Form must be completed with signatures of instructors and advisor and presented to the Registrar's Office.
  • Unofficial Withdrawal: A cessation of attendance to a class or classes without written notification to the Registrar. The student forfeits any refund of personal funds which might be due.
  • Books as Institutional Charges: Books which are charged against federal Title IV funds are considered part of institutional charges. Books purchased without such records, whether from the college bookstore or other sources, such as the online book stores, are excluded from institutional costs. Federal Title IV student aid funds will be returned according to the Return of Title IV Aid Funds Policy established by the Higher Education Amendments of 1998.

 

***PLEASE NOTE: THE COLLEGE REFUND POLICY AND THE FEDERAL RETURN OF TITLE IV FUNDS POLICY ARE INDEPENDENT OF EACH OTHER. THE RETURN OF TITLE IV FUNDS MAY RESULT IN COLLEGE COSTS NOT PAID AND DUE FROM THE STUDENT. TRANSCRIPTS AND/OR GRADE REPORTS WILL NOT BE ISSUED TO STUDENTS FOR WHOM COLLEGE COSTS ARE NOT PAID.***

  

  

The mission of Colby Community College is engaging others in learning and service opportunities to positively affect their world.  


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