Students

Refund Policy
The college may refund a portion of Tuition, Fees and Institutional Room and Board to students who withdraw from school during the term in which they are enrolled. Students must complete the Official Withdrawal form within the designated refund period in order to receive a refund of money paid to the college from personal sources. If all or parts of educational costs are paid by Federal Title IV Student Aid funds, a return of funds will be made to the federal sources according to the Return of Title IV Funds Policy, whether the withdrawal is official or not. The Official Withdrawal form must be returned to the Registrar within two weeks of the date the form is initiated.

Regular Enrollment:  Official Withdrawal

100% of Tuition and Fees will be refunded for withdrawal prior to the end of the 10th day of a regular semester, or approximately 10% of summer terms. (Dates are published by the Registrar each term.) 

0% of Tuition and Fees will be refunded for withdrawal after the end of the 10th day of a regular semester or the 10%
point of summer terms as published by the Registrar.

STUDENTS ARE GIVEN A 10-DAY PERIOD TO ADJUST SCHEDULES WITHOUT A PENALTY. THERE IS NO REFUND FOR ANY CLASS DROPPED AFTER THE 10th INSTRUCTIONAL DAY OF THE SEMESTER, INCLUDING WEEKEND AND 8-WEEK CLASSES.

Outreach Enrollment:  Official Withdrawal

100% of Tuition and Fees will be refunded by the college for withdrawal before the day of session three for a full
semester class.

No Refund is available for withdrawal from classes which have a duration of from one to six days after the class begins.

INSTITUTIONAL ROOM AND BOARD CHARGES WILL BE CALCULATED ACCORDING TO THE TERMS OF THE DORM CONTRACT.

THIS POLICY DOES NOT APPLY TO EDUKAN ONLINE COURSES. SEE THE EDUKAN HOME PAGE FOR EDUKAN POLICIES.

Definitions:

Official Withdrawal:  A written notification to the Registrar of total and complete withdrawal from all classes. The Official Withdrawal form must be complete with signatures from each person involved and presented to the Registrar's Office.

Change of Schedule:  A written notification to the Registrar of an addition (ADD) or withdrawal (DROP) from a class or classes. The Change of Schedule form must be completed with signatures of instructors and advisor and presented to the Registrar's Office.

Unofficial Withdrawal:  A cessation of attendance to a class or classes without written notification to the Registrar. The student forfeits any refund of personal funds which might be due.

Books as Institutional Charges:  Books which are charged against federal Title IV funds are considered part of institutional charges. Books purchased without such records, whether from the college bookstore or other sources, such as the online book stores, are excluded from institutional costs.Federal Title IV student aid funds will be returned according to the Return of Title IV Aid Funds Policy established by the Higher Education Amendments of 1998.

THE COLLEGE REFUND POLICY AND THE FEDERAL
RETURN OF TITLE IV FUNDS POLICY ARE INDEPENDENT
OF EACH OTHER. THE RETURN OF TITLE IV FUNDS MAY
RESULT IN COLLEGE COSTS NOT PAID AND DUE FROM
THE STUDENT. TRANSCRIPTS AND/OR GRADE REPORTS
WILL NOT BE ISSUED TO STUDENTS FOR WHOM
COLLEGE COSTS ARE NOT PAID.

Federal Return of Title IV Funds Policy

The Higher Education Amendments of 1998 established a Return of Title IV Funds policy to replace pro-rata and refund/repayment policies established by earlier amendments. This new policy requires both schools and students to return to the federal funds amounts which are not earned. The amount earned is defined as the percentage of the federal aid applied or disbursed which corresponds to the percentage of the school term completed, (as calculated using calendar days), at the time a student withdraws from school. Students who receive federal student aid and withdraw before 60% of a term has been completed will be required to return a portion of any type of federal aid they have received, other than Federal Work Study wages! At the 60% completion point of each term, the full amount of the aid is considered to have been earned, and no return of funds is required for withdrawal beyond that point. (Students who have received federal student aid and who withdraw without completing classes can lose eligibility for future aid because of failure to make satisfactory academic progress, regardless of the point at which they withdraw.)

The portion of Title IV funds to be returned will be calculated by the Financial Aid Office at the time of official withdrawal, or at the time the Registrar and Financial Aid Office become aware a student has withdrawn without written notification. Students who withdraw officially will receive a written notification of funds to be returned by the college and by the student.

 

Colby Community College provides the highest quality education possible with over 60 majors. We accommodate hundreds of off-campus students by offering classes at 24 locations in the 14-county service area, including campuses in Norton and Wakeeney, and through online distance education courses. CCC is located on an 80-acre main campus and has a 64-acre agricultural center east of the city in Colby, Kansas.  Request More Information.

 

Colby Community College is committed to affirmative action, equal opportunity and diversity.
  
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Call us at: 785.462.3984 or Toll Free: 888.634.9350

Visit our campus: 1255 South Range, Colby, KS 67701

Copyright 2000-2014 Colby Community College. All Rights Reserved.

   
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